Administrative Assistant

Responsible for providing reception and clerical task support to the entire office, primarily in telephone reception, greeting visitors (when office is repopulated), receiving and posting mail, filing and general office management.

Preparing overnight and messenger shipments and coordinating reprographics. Responsible for general office word processing, file maintenance and report preparation.

Provide assistance in updating and maintaining reference library and fulfilling staff requests for information resources (such as books, magazines, catalogs, and product samples).

Scheduling and coordinating educational and product presentations from vendors.

Updating and maintaining office database with contact information and project information.

Ordering office supplies and maintenance of inventory.

Managing janitorial staff.

Assisting CEO and Managing Principals with tasks, phone calls and errands as needed.

Assisting CEO with preparation and data entry for invoicing.

Assisting architectural staff with meeting notes, filing, and other administrative duties.

Help plan staff events and coordinate card, flower, and treat deliveries for special occasions.

We are a Mac based office. Base line computer program skills are required in Microsoft Word and Excel. Photoshop, Illustrator and InDesign skills are a bonus, but not required.

Experience in professional office environment is required, and experience in an architectural office is highly desired.

Skills:

–  professional
–  courteous
–  problem solving
–  detail oriented
–  flexible
–  open-minded
–  strong communication skills
–  willing to learn
–  self-starter; comfortable with minimal oversight
–  able to manage one’s own time efficiently and prioritize effectively
–  multi-task oriented

Hours: 8:30 AM to 5:30 PM, with lone hour for lunch Full-Time
In-Office (no remote work)
Salary Range: $70,000-$80,000