Administrative Assistant

Butler Armsden Architects

Website Butler Armsden Architects

Butler Armsden Architects is a single-family, high -end residential architecture firm with projects in San Francisco and all over the Bay Area, including high-end modern homes and historic renovations.We’re looking for a dynamic Administrative Assistant that can help keep the front desk and the office running smoothly.

We offer competitive salaries, health insurance, dental insurance, FSA (health and dependent care), long-term disability insurance, paid vacation and sick leave, 401k, profit sharing, licensing support and bonus, monthly happy hours, birthday celebrations, and other perks.

Our office is located in Lower Pacific Heights/Cathedral Hill area.

Responsible for providing reception and clerical task support to the entire office, primarily in telephone reception, greeting visitors, receiving and posting mail, filing and general office management.

Preparing overnight and messenger shipments and coordinating reprographics.

Responsible for general office word processing, file maintenance and report preparation.

Provide assistance in updating and maintaining reference library and fulfilling staff requests for information resources (such as books, magazines, catalogs, and product samples).

Scheduling and coordinating educational and product presentations from vendors.

Updating and maintaining office database with contact information and project information.

Ordering office supplies and maintenance of inventory.

Managing janitorial staff.

Assisting CEO and Managing Principals with tasks, phone calls and errands as needed.

Assisting architectural staff with meeting notes, filing, and other administrative duties.

Assisting CEO with preparation and data entry for invoicing.

Help plan staff events and coordinate card, flower, and treat deliveries for special occasions.

We are a Mac based office. Base line computer program skills are required in Microsoft Word and Excel.  Photoshop, Illustrator and InDesign skills are a big bonus, but not required, to assist with marketing tasks.


–        professional

–        courteous

–        problem solving

–        detail oriented

–        flexible

–        open-minded

–        strong communication skills

–        willing to learn

–        good work ethic

–        able to manage one’s own time efficiently and prioritize effectively

–        multi-task oriented

Hours: 8:30 AM to 5:30 PM, with one hour for lunch


In-Office (no remote work)


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