Proposal Coordinator


Website EHDD

Esherick, Homsey, Dodge, & Davis (EHDD) is a mission-driven architecture and interiors practice that is addressing some of the major issues of our time, including affordable housing, food insecurity, climate change, ocean science, equity, and education.

We are an award-winning firm known for good design and a high level of technical competency in complex building types, including aquariums, museums, academic facilities, laboratories, libraries, student housing, and commercial residential developments. Notable projects include the AIA National Headquarters Renewal, The SF Marin Food Bank, Monterey Bay Aquarium, and The Exploratorium. For more of our work please visit Projects (

We are seeking a Proposal Coordinator to write, design, and deliver proposals, presentations, and other collateral and promotional materials used to help the firm win pursuits. The ideal candidate will be passionate about elevating our position in the A/E/C industry and winning business pursuits. This position requires someone experienced in preparing qualifications packages and proposals, preferably in the A/E/C industry.


Under direction of the Sr Marketing Communications Manager, candidates can expect to:

·       Write, design, produce, and edit marketing collateral, including portfolios, qualifications packages, proposals, and presentations.

·       Support and coordinate internal, partner and subcontractor teams on pursuits; work with team(s) to ensure high-quality, custom material is delivered on time.

·       Distill RFP/Q submission requirements; Schedule and track production of proposals/qualifications materials to meet deadlines.

·       Proofread and edit for readability and compliance with RFP/Q requirements.

·       Maintain fact and image databases and work closely with project teams to categorize all photography.

·       Manage and keep CRM up to date.

·       Support marketing research initiatives.

·       Learn and maintain deep knowledge of EHDD’s global portfolio of work and expertise.

·       Support the firm’s mission and core values.


Required Skills

·       3+ years experience in a similar marketing and/or proposal coordination function.

·       2-4 year degree in Marketing, Communications, Journalism, Architecture, Interior Design or related field preferred but not required.

·       Architecture/Engineering/Construction Industry experience preferred.

·       Knowledge of industry marketing fundamentals and A/E/C terminology is a bonus.

·       Proficiency with Microsoft Office and Adobe Creative Suite, specifically InDesign.

·       Proven ability to stay organized, meet deadlines, and manage multiple priorities simultaneously.

·       Portfolio of work that demonstrates exceptional visual and verbal communication skills.

·       Strong editing and creative writing skills.

·       Impeccable attention to detail.


Desired Qualities

·       Experience writing and presenting proposals for A/E/C firms.

·       Experience using AI and other tools to create efficiencies in the proposal coordination process.

·       Strategic thinker who can learn to articulate EHDD differentiators and develop a proposal narrative.

·       Self-motivator who likes to work collaboratively with colleagues across all levels.

·       Takes ownership of high-quality deliverables, with impeccable attention to detail, exceptional follow-through and organizational skills.

·       Proactive, highly communicative with a strong work ethic.

·       Adaptable to changes in the work environment, manages competing demands, and able to deal with changes, delays, and unexpected events.


This is a full-time position with the expectation of being in the office at least 3 days a week, subject to change according to company policy. Candidates MUST live in the San Francisco Bay Area and be able to commute to the office in the city.

The base salary is one component of EHDD’s competitive compensation package for employees. We consider a variety of factors, including skills, abilities, experience, education, credentials, internal equity, and geographic location in determining the salary offered. Employees are eligible for additional rewards, including salary increases and annual bonuses based on individual performance. The posted salary range represents EHDD’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Our competitive benefits package includes medical/dental/vision insurance with HSA, life and STD/LTD insurance, pet insurance, 401K match, hybrid work, vacation and flex days, transportation benefits, and support for professional development.


About Us

EHDD is a mid-sized firm with passionate people and inspiring culture and legacy. Our mission is to create transformative places of belonging and impact, and the core values that drive our work are Curiosity, Courage, Care, and Community.

We are proud to be an equal opportunity employer and we are committed to providing a work environment free of discrimination based on sex, race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by federal, state or local law.

Please submit a letter of interest, resume, and samples of your work to the link below to be considered. Applications without work samples will not be reviewed. Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. If applying online, submit portfolios as part of your application in the section where the application asks for your resume or CV.

Architecture Proposal Coordinator – SF, CA – EHDD Jobs (

LinkedIn Page: ehdd

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