Bookeeper/Accountant (Bull Stockwell Allen)

Company Overview:
Bull Stockwell Allen is an award-winning boutique architecture and design firm with over six decades of experience specializing in resort, hospitality, and recreation projects. Our San Francisco and Boston offices deliver site-specific, environmentally sensitive, and structurally expressive designs across the United States. We value strong client relationships and offer a meaningful, collaborative work environment.

Position Overview:
We are seeking an enthusiastic and detail-oriented Part-Time Bookkeeper/Accountant to join our team three days a week at our San Francisco office. The ideal candidate will have experience in the architecture, engineering, or construction industries and be responsible for managing the firm’s accounting operations, including billing, reporting, accounts payable/receivable (AP/AR), and cash management.

GENERAL RESPONSIBILITIES

Accounting Management:

1. Prepare and issue client invoices, manage consultant/vendor payments, and follow up as needed to maintain cash flow and ensure smooth operations.
2. Review and code vendor invoices, maintain vendor records (W9, Certificates of Insurance, Master Agreements).
3. Maintain general ledger, verify, allocate, and reconcile transactions, resolving discrepancies as needed.

Client & Project Manager Collaboration:

1. Work closely with Project Managers, participating in weekly meetings, setting billing targets, and monitoring performance.
2. Facilitate invoice reviews with Project Managers on a project-by-project basis.

Senior Management & Financial Strategy:

1. Generate monthly and annual financial reports, including profit/loss, cashflow, and productivity.
2. Organize monthly statement reviews with Senior Management.
3. Prepare and maintain the annual operating budget, projecting income, profitability, and sector performance.

Human Resources & Office Coordination:
Collaborate with the Operations Manager to support HR and office management functions as needed.

Compliance & Documentation:

1. Document accounting practices, prepare tax documents, and ensure compliance with legal requirements.
2. Submit payroll and 401(K) contributions to PEO, verify transactions, and ensure reconciliation and approvals.

Qualifications & Skills:

1. Minimum 4 years of accounting experience, preferably in architecture, engineering, or construction industries.
2. Bachelor’s degree in Accounting or Finance.
3. Experience with revenue, deferred revenue, and accrual accounting.
4. Proficiency in cash management and year-end closing.
5. Solid understanding of GAAP standards and strong technical accounting skills.
6. Advanced proficiency in Microsoft Excel.
7. Demonstrable experience with Deltek Vision software.
8. Excellent communication and organizational skills.
9. Team player, personable, and enthusiastic about participating in firm-wide meetings and activities.

Please submit your resume and a cover letter via email to careers@bsaarchitects.com with the subject line “Bookkeeper/Accountant.” Resumes without cover letters will not be considered.  Include in your cover letter your hourly pay requirement.

Bull Stockwell Allen is an Equal Opportunity Employer that celebrates diversity. This is an in-office position.

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